I wanted to share with you what the board of directors, new staff and key volunteers have been working on the last several months.
First you should know that we are in strong financial standing, our operations are becoming more efficient, and with the help of amazing volunteers, Tapestry’s 9 programs continue to be a delight.
Based on the recommendations of a 2012 study by the Country Dance and Song Society and by a 2019 strategic plan by Propel for Nonprofits, the current financial model and many of the “ways of doing business” will not be sustainable over the long run. Consequently, the board of directors and I have identified four strategic goals to help support our future programs and events.
Please take a considered look at our Four Strategic Goals and the tasks we are undertaking to achieve those goals:
Program Development and Innovation
Strategic Marketing and Outreach
Financial Vitality and Growth
Certainly, some changeswill be needed to build a healthy future. And change can be a challenge. The way I am approaching this work is:
Find out what is already happening.
Analyze how well it works.
Gather key people involved in the specific area for discussions.
Based on that information implement a procedure.
Refine and implement again.
Review it in 6 months to a year.
Please share your ideas, thoughts and questions on the wall as we work towards the future vibrancy of this amazing organization. - Ann Mosey, executive director
1. PROGRAM DEVELOPMENT AND INNOVATION
Program Advisory Committee Meetings set
Program information sheets completed (will be verified for new web)
Standardize 9 Programs’ budgets
Standardize Event Budgets
Identify Community Partners and Collaborators (ongoing)
Clarify benefits: Programs vs Rentals
New Programs and Rentals:
Seniors Dance the World (w/Longfellow Community Council+)
MacPhail Music Dept. ECD music class (c/o Mary Kay)
Great River School Residency spring 2020 (c/o Lydia)
Heart of Dance regional offices
Evolution Latina Dance Co.
Taikoart Drummers (Feb.)
Sunday Concert Series
Mentorship Program (musicians, callers, sound tech.)
Currently 28 dance forms are experienced in our studios each week!
2. DAY TO DAY OPERATIONS PROFESSIONALIZED
Development Board, Staff, Volunteers
Professional staff hired (recommended by 2019 Propel for Non-Profits Strategic Planning and 2012 CDSS study)
Staff development via “Strength Finders”
Staff meetings bi-monthly
Board cultivation plan (first info. sessions done May 2019)
Board Boot Camp dates identified
Volunteers Campaign initiated (first ones done May 2019)
Volunteer trainings (board, PAC and others) (first ones done May 2019)
Procedures and Policies Standardized
Files uncovered, organized and transferred to online filing system (365)
Event Coordinators’ Meetings - Policy and Event check list implemented
Rentals’ Meetings – 2020 Contracts renewed
Contracts and payrates set - Musicians, Teachers, Callers, Sound Tech.
Weekly and monthly marketing budgets and schedule set
Financial record keeping systems designed
Finance Committee Establishes- “Replacement Fund”
Facilities Committee Meetings set
Upper storage organized
Basement cleaned and dehumidified
Bathroom sinks replaced
Entrance - exterior lights, photos, videos and sound
3. STRATEGIC OUTREACH AND MARKETING
Redesigned and implemented
Calendars- printed and web
Week at a Glance
Ad campaign designed
old site: has Calendar, contact us and enews sign-ups
new site: events, programs, classes, calendar and contact pages near completion and will be edited by program and class leads. Donate, history, policies etc. next.
Program Flyers redo
Posters: dances, musicians, classes
Connect/cross promotion with like-minded organizations and dance groups: Cultural Centers, CDSS, TU Dance, Cowles, Cedar Cultural Center….local high schools…
4. FINANCIAL VITALITY AND GROWTH
Upgrade financial record keeping systems
Board/Executive Director Finance Committee established
Projected budget generated
Standardize Program Budgets
Standardize Event Budgets
Standardize Rental Rates
Donor and Volunteer Thank You Party (c/o Carole)
Contact Us Tapestry Folkdance Center 3748 Minnehaha Avenue Minneapolis, MN 55406
Hours By Appointment Office: Tuesday - 9am-3pm CALENDAR
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